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Vacature: Administration Assistent

Plaatsingsdatum 12-01-2018 Functiecategorie Administratie: Data entry
Standplaats Lelystad Niveau Professional
Opleidingsniveau MBO Dienstverband Vast contract - Bepaalde tijd
Uren 25 - 30 Salaris -

Administrative Assistant / Project Assistant


For our business partner, we are looking for a person to organize and coördinate administration duties and office procedures for the Lelystad office.

Your role is to create and maintain high levels of organizational effectiveness, communication and safety. Ultimately, you should be able to support the senior managers and ensure the day-to-day office operations run smoothly.

Your responsibilities include answering phone calls, scheduling meetings and appointments, making office supplies arrangements, providing general administrative support to the employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities

  • Providing general administrative support to the employees;
  • Creating, editing and checking vehicle testing reports and certifications;
  • Keep track of schedule and prioritize tasks for projects for the team;
  • Organizing & filing equipment;
  • Answer phone calls, provide information to callers or connect callers to appropriate people;
  • Plan meetings and appointments and take detailed minutes;
  • Schedule appointments and update calendar;
  • Make travel arrangements and reservations for senior managers;
  • Keep track on needed supplies & equipment and coördinate;
  • Organize office operations and procedures;
  • Keep track on Billing and ensure that all items are invoiced and paid on time;
  • Create spreadsheets and presentations;
  • Provide statistical and budget reports;
  • Create certificates and test reports proofing and handling based on test results provided by the test drivers;
  • Develop, implement and improve office policies and procedures;
  • Identify and organize IT related needs;
  • Compose and type regular correspondence, like invitations and informative material;
  • Develop and maintain a filing system;
  • Liaise with facility management vendors, including cleaning, catering and security services.

Requirements
  • Proven experience as an Administrative assistant or Project Assistant;
  • Knowledge of office administrator responsibilities, systems and procedures;
  • Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular);
  • Hands on experience with office machines (e.g. fax machines and printers);
  • Excellent time management skills and ability to multi-task and prioritize work;
  • Attention to detail and problem-solving skills;
  • Excellent written and verbal communication skills in Dutch and EnglishStrong organizational and planning skills in a fast-paced;
  • environment;
  • A creative mind with an ability to suggest improvements;
  • Bachelor degree; additional qualification as an Administrative assistant or Secretary will be a plus;
  • Feel for Automotive Industry will be a plus;
  • Driving license B is a requirement.

What’s in it for you?

  • An employment contract for 25-30 hours per week for a definite period of time;
  • Marktconform salary;
  • Travelcosts are being compensated according to marktconform standards;
  • A motivated, enthusiastic and close-knit team with a lot of heart for the business;
Are you interested and available in short term, please react soon. We are looking forward to receive your letter with CV and motivation.



About Greening Europe


Greening Europe specializes in brake part component certifications.

Greening Testing Laboratories, Inc. is accredited to perform the ECE R90 test for brake discs and drums as well as brake pads and shoes. Working closely with RDW, the vehicle authority of The Netherlands (approval mark E4 ) reports issued by Greening can be used to fulfill the testing requirements used in attaining ECE R90 certification.



Greening Europe is a collaboration between the following 3 companies:

​-Greening Associates Inc.

-6THGear Automotive Solutions

-Molenaar Holding BV.


For inquiries and applications contact Ron Cune (email only) rcune@greeninginc.com



Meer informatie
Deze vacature betreft een fulltime functie.

Functiecategorie(ën) Administratie: Data entry
Branch(es) Overig
Provincie(s) Flevoland
Trefwoorden

Contactgegevens

Contactpersoon Sylvia Lindström

Vestigingsplaats

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